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Lower School Assessment Policy

Lower School Assessment Policy


This document details the Lower School Assessment Policy. Students need to be fully aware of

the information provided and ensure they carefully apply this in every subject.

This document applies to all subjects in lower school.

As a student, your specific responsibilities in relation to assessment are to:

  • complete the prescribed work requirements – including all necessary oral, practical and project workby the due date;
  • complete all assessment tasks. An outline of assessment tasks and the timing of tasks will be provided in a subject information package by your teacher at the start of the year. Failure to complete tasks as required may result in a much lower level of achievement as would be expected should all work be completed;
    • maintain a good record of attendance, conduct and progress in each of your subjects;
  • initiate contact with teachers concerning missed assessments, extensions and other issues regarding the assessment program. Please refer to the relevant sections in this document regarding these matters; and
  • maintain a positive working relationship with your teachers and fellow students.

1.0 – Missed Assessment


If students are absent for any period and do not complete any aspect of the prescribed work, the final result may be considerably reduced. Credit cannot be given for work not completed or class time not experienced.

Extensive absences are likely to result in students not satisfactorily meeting the requirements of the educational and assessment program of a subject and as a result, a much lower level of achievement will be the result.

Potential achievement will not be considered.

It is the student’s responsibility to discuss with their teacher, assessments missed during absences and to negotiate satisfactory completion.


Credit cannot be given for work not done in any new subject. On entering a subject late, students will be given the opportunity to complete assessments which were completed prior to entry into the subject. Where assessments were completed prior to entering the subject, the teacher may choose to provide you with alternate assessments. If students do not take the opportunity to complete missed assessments or teacher prescribed alternatives, they will not meet the subject requirements and this may impact on their chances of obtaining a level of achievement comparable to their ability.


Opportunities will be provided for students to change subjects where a legitimate reason can be provided. These changes should be discussed and initiated through the appropriate Deputy Principal. These changes should be made as early as possible in the school year and before the final date which is provided to students at the beginning of each school year.

Deadlines will be reasonably set to facilitate the success of a student in any new subject.


Credit for work completed in a previous school in the same subject will be awarded on production of evidence (eg. reports, marked assignments, test papers etc.) It is the students’ responsibility to produce this for teachers. Please refer to Section 1.2 if students are new to this school and are late enrolling in different subjects to those studied at their previous school. Deadlines set for subject changes (Section 1.2.1) may be flexible for students who have changed schools.


Teachers will give prior notice of all assessments to be conducted during class time.

Absence from such assessments is considered significant.

Students will be permitted to complete missed assessments (or an alternative assessment) where one of the following provides a legitimate reason of a student’s absence during a scheduled assessment:

  • Medical Certificate
  • Letter from parents
  • Phone call from parents

Failure to follow these procedures may result in penalties being applied. (Section 2.2)


Students, or parent/guardian, are required to contact the subject teacher in circumstances where the student will be absent on the date an assessment is due. The teacher will consider the circumstances and negotiate for the assessment to be submitted on time by alternate means or for the assessment to be submitted at the next available opportunity.

Failure to follow these procedures may result in penalties being applied. (Section 2.2)


Where a teacher considers that repeated absences have affected the completion or timely submission of assessment tasks, one or more of the following actions may be taken:

  • penalties for lateness may be applied in line with Section 2.2 of this policy;
  • a Medical Certificate (for illness) may be requested to explain each repeated absence;
    • where applicable, a letter from parents may be requested explaining the circumstances of the absence.
    • a parent meeting may be requested to discuss the detrimental effect of repeated absences on assessments; and
    • a review by the Head of Learning Area of a student’s continued status within the affected subject. This may result in the student receiving a much lower final level of achievement in the subject.


The school is not able to maintain a teaching and assessment program for students if they plan to be absent for lengthy periods. Students should enrol in the Schools of Isolated and Distance Education (SIDE) for absences of three or more months. Teachers will normally provide “catch up” work for short periods of absence. For more information about SIDE, contact the school.

2.0 – Late Assessment

This section relates specifically to circumstances where a student has been present for an assessment but will not/has not submitted the assessment by the due date. This section should be read in conjunction with the relevant parts of Section 1.0 of this document.


Where possible, subject teachers will attempt to negotiate assessment deadlines – taking into consideration general student workload, the extent of the assessment, and other circumstances as deemed appropriate.

In circumstances where it becomes clear to a student that they are unlikely to be able to submit/complete an assessment by the due/scheduled date, they should immediately discuss the matter with their subject teacher. Where appropriate, this discussion should take place when at least 25% of the assessment working time remains.

Specifically, students should not attempt to negotiate extension of a due date for an assessment on the day that the assessment is due.

Where the subject teacher considers that an appropriate reason for an extension has been provided and appropriate progress on the assessment has been achieved, the teacher may grant an extension. When discussing an extension of an assessment deadline with a subject teacher, students are required to provide evidence of progress made thus far.

Please note – It is unlikely subject teachers will favourably consider part-time work commitments when setting assessment deadlines or when providing extensions.

Refer to the flow chart in Appendix 1 for further details of the process for negotiating extensions of assessment deadlines.


It is the students’ responsibility to seek extensions BEFORE the due date (Please refer to Section 2.1 for details). These will normally be given for sickness and other genuine reasons only. Without an approved extension, a penalty for late work will be applied. All subjects will have assessment schedules published at the start of the subject. Teachers will discuss deadlines with students when providing the subject assessment program.


  • In the reporting process, grades in Years 8-10 are used to reflect the level of¬†achievement by students in each subject. The grades can be determined by a range of means depending on the nature of the subject. In the case of some where marks are used, penalties will occur where marks will be deducted for late work or work that is not submitted. As teachers make professional on-balanced judgements of student achievement based on evidence provided, teachers will use this professional judgement, taking into consideration all aspects of what work the student has completed, when applying penalties for work either not submitted, or work submitted late. (In most cases, students complete work during the teaching/learning process in class that can be used as evidence for teachers to make professional judgements as to student achievement). Work must still be submitted by students for teachers to be able to validate their on-balanced judgement.
  • Failure to submit any assessment will impact significantly on the level of achievement awarded by the teacher.

3.0 – Breaches of Assessment Protocol


Cheating is regarded as an action which provides an unfair advantage in the completion of an assessment. Actions regarded as cheating include, but are not limited to:

  • Gaining a copy of an assessment prior to its release for completion.
  • Gaining information specific to an assessment which could reasonably be expected to provide an unfair advantage in completion.
  • Talking during a silent assessment, (tests and examinations)
  • Using mobile phones or other telecommunications and/or information technology not approved for use during an assessment.
  • Presenting a response to an assessment which is not your own work.

If students are shown to have cheated in any assessed work or in examinations they will receive no credit for that assessment.


Assigned or other work which is not a student’s own but is presented as such will not be accepted. The submission of work which is not a student’s own in a subject will result in no credit for that assessment being awarded.


All student responses to assessment tasks which contain the work of others must be correctly referenced. Further, a Bibliography must be provided where a range of texts and resources have been used for information if this is a requirement of the assessment task. Please refer to the school’s ‘Guiding Notes’ regarding referencing, which are available from the Community Library, school intranet, school website or teachers.

4.0 – Appeals


  • A student may appeal in circumstances where they consider that an assessment has not been fairly considered in relation to an assessment program. Such appeals should occur within seven (7) days of the return of the assessment to the student by the teacher. Appeals should be directed to the teacher in the first instance and then to the Head of Learning Area should a satisfactory resolution not be reached.


  • You may appeal against the assessment of a subject if you have grounds to believe that:
  • School guidelines have not been followed.
  • Published assessment guides have not been provided or followed.
  • Errors in the level of achievement allocated by the teacher have occurred.

Applications for appeal in these circumstances are available from the subject Head of Learning Area.


Appendix to Lower School Policies